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September Minutes: 9/21/16 SGA Minutes 9/28/16 SGA Minutes October Minutes: 10/5/16 SGA Minutes 10/12/16 SGA Minutes 10/19/16 SGA Minutes 10/26/16 SGA Minutes November Minutes: 11/2/16 SGA Minutes 11/9/16 SGA Minutes 11/16/16 SGA Minutes

12/2/2015 SGA Minutes

admin — Sat, 09 Jan 2016 04:48:16 +0000

91��Ƶ

Student Government Association

December 2, 2015

Moment of Mediation/Prayer
Call to Order
- Rachel calls meeting to order at 8:05pm.
Roll Call
Approval of Minutes
- Minutes approved.
Announcements
- Student Recognition Chapel: Wednesday, December 9th.
- Finalize list for carry-over to next semester
- Late-Night Pancakes
  - Tuesday the 15th.
Old Business
- Idea Drive responses
New Business
- WeatherVane Funding Request
  - Requesting an additional $2,000 for operating expenses for the year. Continually putting out a weekly paper throughout the year. Some of the WeatherVanes are used for class projects and practicums. All of the photographers this semester are doing it for practicum credit.
  - They say there are several factors why WeatherVane has not been able to meet its budget. These include: SGA allocation has been consistently lower than requested, increased printing cots for a higher quality paper production since 2013-2014, decreased ad sales due in part to a changing advertising economy. Even with systematic contact with our returning customer base and outreach to wider base of new customers, the staff is not on track to meet our original sales goal for the year. We are committed to providing supplemental temporary pay positions for co-editors who now manage a larger staff with fewer hours available through work study/work program. Many have already met their temp hours.
  - Kat: have you considered printing in black and white?
  - Mario: have you considered not providing meals?
  - Nicole: what about providing meals from the caf?
  - The meal is where they do most of their team building.
  - Jessaymn: how many copies are left over and how many are being picked up?
  - They had some issues at the beginning of the year getting papers out so they don’t have those numbers.
  - Same and Mario would like to some how cut money down for meals.
  - Hanna: does want to acknowledge that the meal does provide community as well as this is a lot of time for them.
  - Kat: what if we allotted them the $2,000 now but also reconsider when budgeting next semester.
  - Hanna: reiterate that we have $3,200 for the rest of the semester with 2 weeks left
  - Bethany motions to give WeatherVane $2,000. Elisabeth seconds.
    - In Favor: 11
    - Abstaining: 4
    - Opposed: 0
    - Motion passed.
- IncludEd Discussion
  - Here to discuss the included program that will be launching in the spring. 2 years ago they started having discussions on how students purchase textbooks. One class will be piloting this in the spring. It will allow students to use financial aid to pay for class fees. It will still be a rental program and there will be the option to purchase books.
  - Taylor: will it cover e-books as well?
  - It will cover all books that professors require for their class.
  - Nicole: how much is it per class again?
  - $60 per class.
  - Mario: wants to know how they would address when students wouldn’t be paying $60 for all books in the year.
  - They are looking at how certain books cost more and less for different classes. Want to address how some students don’t purchase textbooks for classes at all.
  - Taylor: can you explain more on how students would purchase books.
  - The students would have the option, like they do now, to pay the difference between rental and purchasing.
  - Bethany: when would the books be due?
  - The last day of the semester.
  - Sam: the cost and benefits is very dependent on departments. Also is there a way to differences between departments.
  - It’s only starting out as 100-200 level course.
  - Hanna: does it feel like there’s any undue influence by the bookstore as they are the one putting it out?
  - This model seems to work best for the university. Not saying this model wouldn’t benefit the bookstore but any proposal usually has some gain. There were 3 proposals. One was only 3-books. Another was an encompassed model and with out a bookstore. Fallett proposed a one with the bookstore as well only first and second year books. The bookstore says that most students who do purchase the books are first and second years students. So by only doing 100-200 level course it helps know that student in upper-level courses have the knowledge of how the system works.
  - Vi: doesn’t think she’s received the final word yet, but the writing handbook that all students get won’t work with the system.
  - Bethany: I think it would be important to consider the opt out for students like the health center. So they would still get the books, but if they can get them some where else they can as well. There are a lot of other options. Currently taking 8 classes and it would be $400 on the system.
  - The problem would be the students like would never opt out and the system would fall apart. One of the largest impact would be to insure everyone has books. There’s the most vulnerability in the 100-200 level classes for drop out so they want to start there.
  - Mario: the reason students don’t want to buy books is to prevent debt and this would be forcing them to buy them and possibly not wanting to come to 91��Ƶ because this would be an increased debt to them.
  - Not everyone has the option to buy books online.
  - Sam: curious if there are projections if this is going to be profitable to the bookstore.
  - From a university prospective no one is gaining money from it. Not sure from the bookstore because they don’t provide their information. Fallett proposal is in field with competitors.
  - Taylor: is there statistics on how many students don’t get books?
  - Don’t have a number but it’s a concern from administration.
  - Hanna: faculty or just VP for enrollment.
  - It is from both faculty and VP for enrollment. One professor is concerned that his 100 level course weren’t getting books.
  - Elisabeth: this would be effecting many first generation college students.
  - Kat: the concern is defiantly that students don’t get textbooks. Those first year courses, how much is from not caring, or not having access to get textbooks because my first year I didn’t have any information about rentals. Would be helpful to provide more information out there but not sure about this system.
  - Sara: respects the view point of first generation however there is some responsibility in entering university. It feels a little like holding hands. My professors are understanding with the first weeks about getting textbooks. Also because there wouldn’t be forcing reading them. Hope you take into consideration that a lot of students aren’t very happy about it.
  - Sam: there’s a problem about how much textbooks are actually used in class or just for small excerpts.
  - Bethany: would be willing and see energy behind mentoring first years in how to get cheaper books. If this goal is to benefit students it would be to saving students money as well as providing options.
  - Kat: providing knowledge about options for underprivileged students have.
  - Vi: would like to know what to tell a student who got an email saying they have to pay $60 and have no way to pay for it.
  - Taylor: would just like to make the plug that as a science major this wouldn’t be saving any money over all.
  - Hanna: the major problem is that this feels very top down but it is obvious that students would be able to help with options and mentoring students. I think we are all hoping for more collaboration and conversation on this.
  - Would be happy to come back after the pilot to provide more information.
  - Vi: would like to know at some point who this is coming from and who was on the committee.
Open Floor
- President’s cabinet would like more discussion with YPCA about their name change because of the significance of the club.
Adjournment
- Mario motions to adjourn the meeting. Robert seconds. Meeting adjourned at 9:57pm.

11/18/2015 SGA Minutes

admin — Sat, 05 Dec 2015 04:10:14 +0000

91��Ƶ

Student Government Association

November 18, 2015

Moment of Meditation/Prayer

Call to Order
- Hanna calls meeting to order at 8:07pm.
Roll Call
Approval of Minutes
- Minutes approved.
Announcements
- Reminder: Abstain Protocol
- Idea Drive: Office Hours
- #GivingTuesday matching offer
  - There is a donor who will match student donations up to $3,000.
- Plans for next semester
Old Business
- Points of Action: Focus Groups
New Business
- Community Accord
  - Part of University Accord. The student presence in university accord. Want to get the word out about the services they offer.
Open Floor
- Vi: there was a regular undergraduate meeting on Monday. Every student will be charged $60 for books per course. The positive is students can just go to the bookstore and pick up the books. It does nothing for the students who don’t use the bookstore.
  - Ken: last year there were opportunities for students to attend meetings and they did not get many students attending.
  - Taylor: would we be able to have more discussion with students and those in charge?
  - Vi: I suggest your presidents invite them to come discuss more with student and SGA voices.
- Taylor: Alyssa spoke with me and they had some students drop out at the last minute from the SOA trip. They may not be using an extra van and will be able to return some of the money.
- Sara: went to cross-cultural meeting to pick new cross-culturals.
- Sara: there’s an interest in holding an antiracist training on campus next year.
- Jessamyn: went to MCC NYC conference. There are students from other Mennonite colleges who want to divest their colleges from companies that support the Israel war.
Adjournment
- Mario motions to adjourn the meeting. Robert seconds. Meeting adjourned at 8:48pm.

11/11/20115 SGA Minutes

admin — Fri, 27 Nov 2015 03:43:22 +0000

91��Ƶ

Student Government Association

November 11, 2015

Moment of Meditation/Prayer

Call to Order
- Hanna calls meeting to order at 8:03pm.
Roll Call
Approval of Minutes
- Minutes approved
Announcements
- LEAD Lunch: Thursday, November 12, 2015
- Board of Trustees Lunch: Marian Bauman
Old Business
- Points of Action/Check-In: Focus Groups
  - Pregame is this weekend. 5:30 first 150 students with ID’s get pizza. It will also be a white out.
  - There’s an article tomorrow in the Weathervane about the photo project.
New Business
- Funding Request: Coalition on Sexual Violence Prevention
  - It’s a group of students, faculty and staff. Requesting $1,000 to be able to host events.
  - Taylor: They’re not a club yet, also not asking for immediate funding.
  - Tyler: we shouldn’t fund them for the event that is happening for next semester. We should spend next semesters budget on it instead.
  - Bethany: They’re having issues even planning things because they have no funding.
  - Mario: would like more clarification on the funding.
  - Nicole: give them a little money so they can start planning events.
  - Tyler: feels comfortable with educational materials as being presently used. Using this as a starting point.
  - Kat: doesn’t feel things are clear enough to put forth the money. Would like to put forward the $200.
  - Elisabeth motions to give the collation $200 for educational materials. Robert seconds.
    - In Favor: 13
    - Abstaining: 2
    - Opposed: 0
    - Motion passed.
- Funding Request: Peace Fellowship
  - Requesting $1,775 for School of the Americas protest. There is a diverse group of students going. They will be learning in education seminars, protesting, and marching to the detention center. Want to expose students to the School of Americas and how it impacts Latin America. They have modified their original plans. Asking students to pay $45 instead of $30. Also modified other parts of the plans. There are 24 students going. $1,630 for vans and $145 for extra car. $1775 from SGA. 91��Ƶ attends every other year.
  - Allan: it doesn’t seem very planned out.
  - Brenda: they are new presidents this semester. They are still getting use to things.
  - Kat: uncomfortable spending this much money on one group.
  - Nicole: It is open for all students to go. Is impressed that 24 students are going.
  - Bethany: It’s 24 different students than the ones going on the New York trip.
  - Kat: concerned students think it’s just a fun trip.
  - Elisabeth: It’s a big commitment by the students going.
  - Sam: decided to go because it’s advertised as educational event not changing the world.
  - Hanna: they target students who are marginalized.
  - Nicole: Peace Fellowship is an active group. Doesn’t think that it would be a problem to get back to campus.
  - Tyler: recognizes that they are new presidents but it’s very frustrating that the funding request came so late. Think’s there’s a better way to find transportation.
  - Brenda: good to recognize that they said that this is there last option.
  - Mario motions to give Peace Fellowship $1,775 for the SOA protest on the stipulation that the give refund if they spend less. Also must set a date to bring it back to campus before they leave. Bethany seconds.
    - In Favor: 8
    - Abstaining: 2
    - Opposed: 5
    - Motion passed
Open Floor
- There’s an ongoing talk about the housing. Gloria Rhodes is facilitating the conversation on how to make housing more equitable. Current housing plan is the people who put housing deposits first get to choose housing first. They want to make it more equal.
- Bethany: University Accord wants to come discuss with SGA to have more shared experiences on campus. Possibly tying in the housing with the University Accord.
- Elisabeth: the writing committee talked about revising the undergrad writing rubric. Also adjusting the turnitin settings.
Adjournment
- Mario motions to adjourn the meeting. Brenda seconds. Meeting adjourned at 9:16pm.

11/4/2015 SGA Minutes

admin — Thu, 26 Nov 2015 16:30:23 +0000

91��Ƶ

Student Government Association

November 4, 2015

Moment of Meditation/Prayer
Call to Order
- Rachel calls meeting to order at 8:04pm.
Roll Call
Approval of Minutes
- Minutes approved.
Announcements
- Idea Drive
  - Having slips of paper in all student mailboxes asking for an idea.
Old Business
- Points of Action: Focus Groups
  - Inclusion and Diversity Council: Started the #IAm91��Ƶ last week.
  - Spirit: Pre-game is the 14 of November. Having pizza, chips, bottled water, and cookies. First 150 students will receive food with ID.
New Business
- Sarah Longenecker: Appeal for good standing
  - She has missed three meetings and needs to appeal to stay on SGA.
  - Missed a meeting because of illness and a field trip.
  - Mario motions to allow Sarah to stay. Bethany seconds.
    - In Favor: 14
    - Abstaining: 0
    - Opposed:0
    - Motion Passed
- Jeff Shank: New event planning
  - #GivingTuesday to start giving back to 91��Ƶ to help with student scholarships. Goal of raising $15,000 towards student scholarships. Also raising awareness of how much students get to attend as well as how much donors give back.
Open Floor
- Bethany: went to the first task-force meeting for the CLC. Talking about task-force and everyone involved. Offering all student clubs the option to have a task-force. There will also be surveys and other opportunities for students to voice their opinions.
- Kat: had a meeting with the institutional review board. Looked over some proposals.
Adjournment
- Mario motions to adjourn the meeting. Robert seconds. Meeting adjourned at 8:37pm.

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